Every organization must keep a check on the time in and time out of their employees. It helps in making them manage payroll, attendance management and more.
Have you wondered how the clock in clock out system came into existence? Let us rewind to back in time from where it all started.
Clock in Clock Out System
Before 1500 BCE:
In these times, the workers were paid daily at the end of the day. There were clocks on those time, but the only way to track time was the sundial.
500 BCE:
The word salary comes from the Roman word ‘solarium, which was paid to Roman soldiers. They used this to buy salt, and in those times, salt was considered a form of payment.
1888:
William Legrand Bundy is known for many inventions that are used to date. One such invention was the employee time clock as many lawmakers and workers unions were protesting over employee working conditions and time tracking.
1977:
While recording the clock in and clock out, a system of the employee on paper was still in use; Richard Mattessich invented an electronic spreadsheet to help the accountants keep electronic records and automatically calculate the employee’s work hours with his wages or salary.
1991:
The world wide web gave rise to many software companies, bringing more changes to the attendance management system. Over the next decade, modern clocks were no longer hanging on the walls to clock the time of employees, but it was simple software in the mobile or computer or laptop, where the employee can clock in and clock out from wherever they are.
2019:
With technological advancements happening rapidly, you never know what may come as a breakthrough in the clock in and clock system in future.
As we travelled through time to know how this system came into existence, now let’s look at different types of clock in and clock out systems.
Mobile Apps- There are many time tracking apps available on the play store or app store that can be easily installed on your mobile device and track your working hours.
Biometrics- This is the modern clock in clock out system. Whenever you enter your workplace premises or leave, you are required to scan your fingerprint in the biometrics system to record yours in time and out time. This also records your break time, over time, half days, so there is no chance of error unless you forget to scan your finger, which may result in loss of pay.
Card Readers- This system is chip-based. Every time you enter or leave your office, you are required to swipe your card or tap on the chip reader with your ID card. Once you swipe your card, the doors will automatically for you to enter or leave, so this leaves no chance of any error or human mistake.
Advantages of The Clock in Clock Out System:
Easy to Access the Information- All the data is into the system software and collected in one place, so it is easy to access the accounts department to track every employee's record. It can be filtered to find how many leaves were taken, how many hours were worked under over time and many more things.
Minimal Error- As the clocking in the clocking out system is electronic, there is no requirement for any manual work that eliminates human error unless the employee missed to clock in and clock out.
Efficient Management- The employees are on time, ensuring discipline, as employees are aware that they are being recorded.
Disadvantages of The Clock in & Clock Out System:
Technical Failure- There are chances of technical failure. The system may crash, or there is an issue with the network or there could be an error in the back-up system which can cause loss of data.
Data Security- Because the digital clock system holds personal information for the employees, they require legal provisions to protect the data from being disclosed.
Conclusion-
Contact a professional software designer for the clock in clock out system made as per your requirements, and it’s easier to use and understand.